SAAPL By-Laws

ARTICLE I: NAME

The name of the organization shall be the “SAN ANTONIO ASSOCIATION OF PROFESSIONAL LANDMEN.”

ARTICLE II: LOCATION

The situs of the headquarters of the organization shall be in the city of San Antonio, County of Bexar, State of Texas.

ARTICLE III: PURPOSE

The purpose of the organization shall be:
1. Educational.
2. Social.

ARTICLE IV: GENERAL

Section 1. DEFINITION

The term “LANDMAN” as used herein shall be defined as referring to:

(a) Active: Any person engaged primarily in land title work, and regularly employed by a recognized oil and/or gas company under the direct supervision of its land department (or its equivalent).
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(b) Active: Such other persons engaged in the oil and gas business, not falling within the classification of 1. (a) above, whose direct interest is in land and title work or associated therewith, along with other unrelated duties or interests in the oil and gas industry.

(c) Honorary: Any person formerly a member of this or a similar organization who has become retired due to age or service longevity.

(d) Associate: Those persons engaged in the oil and/or gas business, or service businesses, whose primary responsibilities and duties are not land and associated title work thereunder.

(e) Lifetime: Those persons falling into one of the following classifications:
1. (a) or (b) above who have attained the age of sixty-five (65) years and have been a member of the organization for ten (10) years or more.

Section 2. MEMBERSHIP

Subject to Section 3. hereof, membership in the organization shall be available to any South Texas resident falling in any of the above categories, but such membership shall be divided into four classifications, namely:(a) Active; (b) Honorary; (c) Associate; (d) Lifetime.

(a) An “Active” member shall be deemed to be any person as defined under Article IV, Section 1. (a) or Section 1. (b) above.

(b) An “Honorary” member shall be deemed to be such person as defined under Article IV, Section 1. (c) above. Such “Honorary” members shall not be eligible to hold any elective office nor vote in any election for such elective office.

(c) An “Associate” member shall be deemed to be any person as defined under Article IV, Section 1. (d) above. Such “Associate” member shall not be eligible to hold any elective office nor vote in any election for such elective office.

(d) A “Lifetime” member shall be deemed to be any person as defined under Article 1. (e) above. Such Lifetime member shall not be eligible to hold any elective office.

Section 3. ACCEPTANCE

All questions relating to or touching upon the qualifications for and maintenance of membership shall be finally determined by the Executive Committee as hereinafter provided for under Article VII 3. (a).

Section 4. MAIL

As used herein, “mail” will included U.S. Postal Service, facsimile, e-mail, and delivery service, such as Federal Express.

ARTICLE V: MEETINGS

The meetings of the organization shall be:

1. Regular meetings may be held each month, at such time and place as may be designated by the Executive Committee.
2. Special meetings may be held at any time the affairs of said organization necessitate such a meeting to be held, notice thereof to be given by the President, and in his absence, by the Vice-President; it being provided that such notice may be by mail, or by telephone.

It is further provided in the event the Executive Committee shall see fit, luncheons may be held weekly but no administration of the affairs of said organization shall be had thereat, such meetings to be only of a social nature.

ARTICLE VI: OFFICERS AND DUTIES

1. The Officers of the organization shall be:
(a) President
(b) Vice-President
(c) Second Vice-President
(d) Secretary
(e) Treasurer
It is expressly provided, however, that only “Active” members in good standing shall be eligible to be officers in this organization.

2. The duties of the President of the organization shall be:
(a) He/she shall preside at all regular meetings.
(b) He/she shall appoint all committees, except the Executive Committee.
(c) He/she shall be Chairman of the Executive Committee, but voting only in the event of a tie, and to be an ex-officio member of all other committees.

3. The duties of the Vice President of the organization shall be:
(a) He/she shall, in the temporary absence of the President, succeed to all powers and duties of the President.
(b) He/she shall be a member of the Executive Committee.
(c) He/she shall be Chairman of the Membership Committee within the Executive Committee.

4. The duties of the Second Vice-President of the organization shall be:
(a) He/she shall, in the temporary absence of the President and Vice-President, succeed to all the duties and powers of the President.
(b) He/she shall be Chairman of the Program Committee and shall be charged with the responsibility for all programs and entertainment.
(c) He/she shall perform such other duties as may be assigned to him/her by the President.
(d) He/she shall be a member of the Executive Committee.

5. Duties of the Secretary of the organization shall be:
(a) He/she shall keep a true and perfect record and minutes of all regular and special meetings.
(b) He shall assist the presiding officer at all regular and special meetings.
(c) Upon being directed by the President, and in the absence of such
(d) He/she shall be a member of the Executive Committee.

6. Duties of the Treasurer of the organization shall be:
(a) He/she shall collect all dues and assessments from all members of the organization and maintain accurate records thereof.
(b) He/she shall pay all expenses of the organization, when such payment shall have been first duly authorized by the Executive Committee.
(c) He/she shall prepare financial statements correctly reflecting the financial condition of the organization at any time when so directed by the President or by the Executive Committee.
(d) He/she shall be a member of the Executive Committee.

ARTICLE VII: EXECUTIVE COMMITTEE AND DUTIES

1. The Executive Committee shall consist of:
(a) the duly elected officers of the organization,
(b) the immediate past President and
(c) the Regional AAPL Director (Region IV).

2. Three (3) members of the Executive Committee shall constitute a quorum for the transaction of all business coming before it.

3. The duties of the Executive Committee of the organization shall be:
(a) To pass upon the eligibility of all applicants for membership and the qualifications for maintenance of membership.
(b) To have general supervision of the finances of the organization.
(c) To act as a Board of Directors for the guidance and operation of the organization.
To call special meetings.

ARTICLE VIII: ELECTION OF OFFICERS AND EXECUTIVE COMMITTEEMEN

1. The election of officers and members of the Executive Committee shall be in the following manner: Before the regular meeting in March, the President shall appoint a Nominating Committee of five (5), consisting of a Chairman and four members, at least three (3) of whom shall not be officers, or members of the Executive Committee, which shall be subject to the approval of the Executive Committee.

At the regular meeting in April, the Nominating Committee shall present to the Association the names of one (1) candidate for each office, at which time the President shall then open the meeting for additional nominations from the floor. All nominations shall then be placed on the official ballot with provisions for write-in candidates and promptly mailed to each dues-paid member. All ballots must be in the hands of the Executive Committee by the Monday of the first week of May.

The ballots shall be tabulated by the Executive Committee, and any candidate receiving a plurality of the votes cast shall be declared elected.

In the event of a tie vote for any office, a run-off shall be held by mail.

The results of the balloting shall be announced by the May meeting, and newly elected officers shall take office effective June 1.

2. The term of office of the Officers of the organization and Executive Committeemen shall be for a period of twelve (12) calendar months, provided however, that all Officers and Executive Committeemen shall serve until such time as their respective successors shall have been duly elected.

3. In the permanent absence of any Officer or Executive Committeemen, or upon the creation of a new office, the Executive Committee, or the remaining members thereof, shall cause a special election to be held to fill the vacancy created by such permanent absence, such election to be held at the first regular meeting following the Officer’s or Executive Committeeman’s resignation or permanent absence as herein defined or immediately upon the creation of a new office.

4. All Officers and Executive Committeemen shall reside within forty (40) miles of San Antonio and the removal of his or her residence to a point farther from San Antonio while acting as such officer and/or committeeman shall constitute the permanent absence of such Officer and/or Executive Committeeman.

ARTICLE IX: DUES AND ASSESSMENTS

1. (a) The annual dues assessed for the continuation of membership shall be $65.00 for each fiscal year, the same to be payable not later than August 31, of each year, which payment or any part thereof may be suspended, when the Executive Committee finds that such payment is not necessary for the proper financing of the Association for the period suspended. If the dues payment is made no later than October 1 of the fiscal year, then such dues shall be reduced by $15.00.
(b) The annual dues assessed for admission of a new member of “active” or “associate” classification shall be the same as described in (a) above. There shall be no proration for a portion of the fiscal year.
(c) “Honorary” members shall be exempt from payment of membership dues as such.
(d) “Lifetime” members shall be exempt from payment of membership dues as such.

2. Each fiscal year shall begin on June 1st.

Special assessments may be made and will be effective only upon being passed by a total vote of three-fourths (3/4) majority of the active members present and voting at any regular or special meeting, providing that written notice of such meeting and the special assessment proposed shall have been mailed to all such members at least one (1) week prior to such meeting.

ARTICLE X: PARLIAMENTARY RULES

Robert Rules of Order, Revised, shall control at the regular meetings of the organization.

ARTICLE XI: AMENDMENTS

The By-Laws of the organization may be changed or amended by:

1. (a) a vote of three-fourths (3/4) majority of the “active” members only, present and voting, at any regular meeting, provided that written notice concerning the proposed changes or amendments shall have been mailed to all such active members at least one (1) week prior to such meeting

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(b) a vote of three-fourths (3/4) majority of the ballots received from “active” members only when such ballots concerning the proposed changes or amendments shall have been mailed to all such “active” members at least two (2) weeks prior to the date all ballots are to be returned to the Executive Committee.